Active Projects
add
On Target
Banner 9
Last Reported Date
02/05/2025
Status Summary:
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Registration module is live in production. The Employee module is live in production.
The Finance and Financial Aid Modules have been configured and released for functional testing.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured. It includes features for Faculty and Financial Aid. The Registrar's Office is working to configure and test the Faculty Features, and project team members are preparing to configure and test the Financial Aid features.
Employee Module
Additional features were added to Web4U in December 2024.
Finance Module
The Project has discovered a significant flaw in JV approval. Efforts to troubleshoot with Ellucian are underway.
add
On Target
CRTC Case Management implementation
Last Reported Date
04/03/2025
In Process:
- Testing of the configurations with the data feed
add
On Target
Email Retention Improvement
Last Reported Date
04/03/2025
Status Summary:
Phase one of the technical review of Purview is complete and the team is evaluating the outcomes. This is an iterative process and as such we are currently in an agile state of the project meaning we are testing through settings, reviewing outcomes, defining new parameters, and re-testing until the end result will support the project objectives.
Our project kickoff meeting was held on November 25th.
In Process:
- Purview design
- Training development
- Email retention label segementation from all retention label options underway
add
On Target
Event Planning
Last Reported Date
04/03/2025
Status Summary:
The team is nearing the end of our outreach effort where we've focused on gathering feedback from stakeholders of various groups highly involved in the event planning and support processes. We are sorting through the anecdotal feedback gathered through meetings and objective feedback gathered through forms to make data informed recommendations for leadership.
In Process:
- Stakeholder outreach
- Developing a list of data informed recommendations for leadership to consider
- Requesting additional resources to help build out assets based on feedback from stakeholders
add
On Target
Fairhaven systems re-write
Last Reported Date
02/05/2025
Status Summary:
The technical team is developing a prototype in OnBase to be presented to the Fairhaven Administration team.
add
On Target
HIPAA compliant AV solution for clinical use
Last Reported Date
04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/05/2025
Status Summary:
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Registration module is live in production. The Employee module is live in production.
The Finance and Financial Aid Modules have been configured and released for functional testing.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured. It includes features for Faculty and Financial Aid. The Registrar's Office is working to configure and test the Faculty Features, and project team members are preparing to configure and test the Financial Aid features.
Employee Module
Additional features were added to Web4U in December 2024.
Finance Module
The Project has discovered a significant flaw in JV approval. Efforts to troubleshoot with Ellucian are underway.
add
On Target
CRTC Case Management implementation
Last Reported Date
04/03/2025
In Process:
- Testing of the configurations with the data feed
add
On Target
Email Retention Improvement
Last Reported Date
04/03/2025
Status Summary:
Phase one of the technical review of Purview is complete and the team is evaluating the outcomes. This is an iterative process and as such we are currently in an agile state of the project meaning we are testing through settings, reviewing outcomes, defining new parameters, and re-testing until the end result will support the project objectives.
Our project kickoff meeting was held on November 25th.
In Process:
- Purview design
- Training development
- Email retention label segementation from all retention label options underway
add
On Target
Event Planning
Last Reported Date
04/03/2025
Status Summary:
The team is nearing the end of our outreach effort where we've focused on gathering feedback from stakeholders of various groups highly involved in the event planning and support processes. We are sorting through the anecdotal feedback gathered through meetings and objective feedback gathered through forms to make data informed recommendations for leadership.
In Process:
- Stakeholder outreach
- Developing a list of data informed recommendations for leadership to consider
- Requesting additional resources to help build out assets based on feedback from stakeholders
add
On Target
Fairhaven systems re-write
Last Reported Date
02/05/2025
Status Summary:
The technical team is developing a prototype in OnBase to be presented to the Fairhaven Administration team.
add
On Target
HIPAA compliant AV solution for clinical use
Last Reported Date
04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
In Process:
- Testing of the configurations with the data feed
add
On Target
Email Retention Improvement
Last Reported Date
04/03/2025
Status Summary:
Phase one of the technical review of Purview is complete and the team is evaluating the outcomes. This is an iterative process and as such we are currently in an agile state of the project meaning we are testing through settings, reviewing outcomes, defining new parameters, and re-testing until the end result will support the project objectives.
Our project kickoff meeting was held on November 25th.
In Process:
- Purview design
- Training development
- Email retention label segementation from all retention label options underway
add
On Target
Event Planning
Last Reported Date
04/03/2025
Status Summary:
The team is nearing the end of our outreach effort where we've focused on gathering feedback from stakeholders of various groups highly involved in the event planning and support processes. We are sorting through the anecdotal feedback gathered through meetings and objective feedback gathered through forms to make data informed recommendations for leadership.
In Process:
- Stakeholder outreach
- Developing a list of data informed recommendations for leadership to consider
- Requesting additional resources to help build out assets based on feedback from stakeholders
add
On Target
Fairhaven systems re-write
Last Reported Date
02/05/2025
Status Summary:
The technical team is developing a prototype in OnBase to be presented to the Fairhaven Administration team.
add
On Target
HIPAA compliant AV solution for clinical use
Last Reported Date
04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
Phase one of the technical review of Purview is complete and the team is evaluating the outcomes. This is an iterative process and as such we are currently in an agile state of the project meaning we are testing through settings, reviewing outcomes, defining new parameters, and re-testing until the end result will support the project objectives.
Our project kickoff meeting was held on November 25th.
In Process:
- Purview design
- Training development
- Email retention label segementation from all retention label options underway
add
On Target
Event Planning
Last Reported Date
04/03/2025
Status Summary:
The team is nearing the end of our outreach effort where we've focused on gathering feedback from stakeholders of various groups highly involved in the event planning and support processes. We are sorting through the anecdotal feedback gathered through meetings and objective feedback gathered through forms to make data informed recommendations for leadership.
In Process:
- Stakeholder outreach
- Developing a list of data informed recommendations for leadership to consider
- Requesting additional resources to help build out assets based on feedback from stakeholders
add
On Target
Fairhaven systems re-write
Last Reported Date
02/05/2025
Status Summary:
The technical team is developing a prototype in OnBase to be presented to the Fairhaven Administration team.
add
On Target
HIPAA compliant AV solution for clinical use
Last Reported Date
04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The team is nearing the end of our outreach effort where we've focused on gathering feedback from stakeholders of various groups highly involved in the event planning and support processes. We are sorting through the anecdotal feedback gathered through meetings and objective feedback gathered through forms to make data informed recommendations for leadership.
In Process:
- Stakeholder outreach
- Developing a list of data informed recommendations for leadership to consider
- Requesting additional resources to help build out assets based on feedback from stakeholders
add
On Target
Fairhaven systems re-write
Last Reported Date
02/05/2025
Status Summary:
The technical team is developing a prototype in OnBase to be presented to the Fairhaven Administration team.
add
On Target
HIPAA compliant AV solution for clinical use
Last Reported Date
04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/05/2025
Status Summary:
The technical team is developing a prototype in OnBase to be presented to the Fairhaven Administration team.
add
On Target
HIPAA compliant AV solution for clinical use
Last Reported Date
04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The project team met with representatives from the Counseling Center to learn about their audio-visual systems for recording in their treatment rooms. The project team developed a requirements document and asked colleagues in ATUS for their recommendation based on the requirements.
In Process:
- Develop recommendation based on the requirements document
add
On Target
Identity and Access management (iAM)
Last Reported Date
04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The project kickoff will be re-scheduled.
add
On Target
Jaggaer Implementation Supplier Management
Last Reported Date
02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/06/2025
Status Summary:
Jaggaer partners with Groves and Co for implementation of their product. Groves and Co has mobilized their team and developing a project plan and timeline. Technical teams have met to begin discovery of integration methods.
In Process:
Groves and Company is preparing the system for configuration.
add
On Target
Network Equipment Upgrades
Last Reported Date
04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
Fraser Hall is scheduled for upgrades on March 24th - 25th of 2025. Old Main is scheduled for an upgrade on August 4th - August 13th. Miller Hall will have upgrades conducted August 18th - August 27th.
In Process:
Logistics work for hoteling OM building occupants during their network outage time.
add
On Target
OneWA
Last Reported Date
04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The WWU project team is actively engaged in the development of system remediation required to meet the new reporting needs as OFM moves to Workday. WWU has completed all four sprints of phase 1A testing so far and is waiting to hear about test dates for sprint five. OneWA just announced that the "go live" date of July 2025 is being revised to sometime between June 2026 - January 2027.
add
On Target
PageUp Performance Evaluation
Last Reported Date
04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/16/2025
Status Summary:
Configuration and initial user testing is complete. The communication plan was revised and the project team worked through the Go Live Readiness assessment. Email notification text was updated and settings were confirmed to be in place to optimize the user's receipt of the emails. Go live is 5/1/2025.
In Process:
- Configuration modifications based on user testing results.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/06/2025
Status Summary:
This project team is working to replace the modifications made to Banner 8. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for the Registrar's Office are nearing completion.
Two modifications are complex and need to be identified as separate projects.
- The Fairhaven system rewrite
Woodring Information System rewrite,
Another customization is used for Scholarship processing. A separate project is underway to implement a scholarship processing system.
These separate projects have begun, and details are available on the individual project sites.
add
On Target
Scholarship Processing System
Last Reported Date
02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/06/2025
Status Summary:
Weekly project meetings have continued. Scholarship criteria are subject to compliance with the Washington State Civil Rights Initiative (i200). The Advancement team, along with other leadership, is actively working to revise several scholarships to ensure compliance with i200.
One of the most significant benefits of the NextGen system is that it will use a centralized application, along with data imported from Banner and Slate, to match students to scholarships they qualify for. The system will have a single general application with branch logic. The core team is reviewing the applications that departments used in previous years. We anticipate that students will apply for scholarships in the new system for this scholarship cycle.
The technical teams are working to determine the integration map. Some data is gathered in Slate as the students apply to Western, and once they are admitted, the data is kept in Banner.
In Process:
The team has been meeting with departments to validate the scholarship criteria required for the centralized application. The Marketing and Communications team is engaged and developing a plan for communicating with students, faculty, staff, and parents.
The Advancement team members are reviewing funding for 25-26 awarding.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The project team moved the Change to e-sign forms, Programming Request, Table Change, and the Lock/Unlock request e-sign forms to Jira.
In Process:
- Security group finder e-sign form will be moved to Jira on 4/14
- New e-sign form request will be moved to Jira on 4/28
add
On Target
Student Health Insurance Billing
Last Reported Date
04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The project team continues to meet with campus partners to revise and refine the model. HR completed their review and classification of the billing manager position description. Policies directly related to the billing process continue to be developed and reviewed. A work group is beginning their review and understanding of HIPAA security measures and organizing their work to assess the current status and recommend next steps. The core team continues to address staff capacity for the project, and monitoring budget, risk, and schedule.
In Process:
- Explore billing model design with stakeholders
- Develop and review policies
- Assess HIPAA security
- Billing manager position funding and approval
add
On Target
Western Card
Last Reported Date
02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/06/2025
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
The Western Card Office has rolled out Mobile Credential to incoming students with the start of fall quarter. The team is seeing about 85% adoption rate with this rollout.
In Process:
With the rollout of Mobile Credential for Fall quarter 2024, the project is in closeout.
add
On Target
Woodring Information System
Last Reported Date
04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 04/03/2025
Status Summary:
The recommendation to build the solution in-house was approved. The technical team has met with folks to gain a more detailed understanding of their workflows. They met with folks responsible for the admissions process for both teacher ed and non-teacher ed programs and the field experience log process.
In Process:
- exploration of options to support the admissions workflows
- exploration of the existing database tables to more fully understand their use
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 03/28/2025
Status Summary:
All major milestones for Phase I are complete.
add
Complete
App Armor Implementation
Last Reported Date
01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 01/09/2025
Status Summary:
The app is now available in Google Play and Apple Store.
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 10/07/2024
Status Summary:
All installs are complete.
add
Complete
Windows 11 Readiness Project
Last Reported Date
03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.
Last Reported Date 03/06/2025
Status Summary:
The project report has been finalized and submitted to leadership. The project has begun the project closeout process. Work continues to research and test technical solutions that address device compliance.