Active Projects

On Target Cloud and Datacenter Migration Project

Last Reported Date 08/04/2022

Status Summary:

Project deliverables completed to date:

  • Catalog and index all existing server workloads and their associated owners
  • Build a categorization rubric to align service goals with efficient platforms
  • Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
  • Operational Azure Stack Hub
  • Running Azure Kubernetes Services for selected EAS server workload

In Process:

  • EAS migration of projection workloads to Azure Stack Hub
  • Purchase of online migration tool
  • Server workload migrations to Azure HCI

On Target ESM & Ethos Integration

Last Reported Date 08/04/2022

Status Summary:

Project deliverables completed to date:

  1. Procure ESM Supplier Management and Source
  2. Configure ESM Source
  3. Map and analyze existing workflows
  4. Configure SSO

In Process:

  • Source work group is working through the list of needed reports.
  • Functional testing of Supplier Management using Ethos
  • Review of go live timeline and sequencing of modules (Supplier Management and Purchase)

On Target Identity and Access management (iAM)

Last Reported Date 05/31/2022

Status Summary:

Phase 1 included new Eligibility and Purge rules that were configured and implemented on 4/19/22.  

In Process:

Validation of the Phase 1 rule changes.

On Target Lived Name Initiative Phase I - Discovery, Definition, Planning

Last Reported Date 08/15/2022

Status Summary:

Phase I of the Lived Name Initiative is on track to provide Phase II recommendations to Executive Leadership by September 2nd, 2022.

Major Milestones:

  • Department Questionnaire (interviews)
  • Research other schools and best practices - complete
  • Banner Review - in process
  • Recommendation

In Process:

  • Evaluate results of Name Usage Questionnaire and identify areas to further study
  • Compile list of impacted systems, reports, programs within and outside of Banner
  • Analyze interviews from other universities
  • Study implementation approach

On Target OnBase Content Management Phase II - Onboarding

Last Reported Date 07/05/2022

Status Summary:

Each phase II mini-project is unique; they are planned and scheduled individually upon the official request and subsequent scoping discussion.

In Process:

  • User acceptance testing for Fairhaven continued in June.
  • Ongoing requirements gathering for Registrar's Office Unity forms.
  • Software Procurement Unity Form workflow. 
  • End-to-end testing Child Development Center waitlist intake form.
  • Setup and user acceptance testing is planned for July for the following departments:
    • CHSS Dean's Office
    • Accounting Services
  • Rework and move to production in July for the following departments:
    • Accounts Payable
    • Environmental Studies 

On Target PBX Decommissioning Project

Last Reported Date 07/01/2022

Status Summary:

Project deliverables completed to date:

  • Identify campus communication work groups
  • Cost comparison reference for department planning purposes
  • Infrastructure configured to support Microsoft Teams at scale
  • Teams calling pilot group implemented
  • Obtain approval and funding of solutions not funded by departments
  • End-user training documentation and video created
  • In-person training classes for end-users completed
  • Documentation of user advocacy and on-going support model roles, responsibilities, and resources
  • All campus departments use Microsoft Teams
  • Inventory of current legacy services
  • Recommendation for legacy device compatible solutions

In Process:

  • PoE port feasibility assessment for emergency phones (by building).
  • Implement emergency phones after approval received (by building).
  • Configuration with Lumen to support dynamic and static location information to support 911
  • University Police dispatch technical option exploration continues.

On Target Point and Click implementation for Communication Science & Disorders

Last Reported Date 08/03/2022

Status Summary:

The project has developed their project scope, formed their project team and held the project kick off meeting. 

Business Process Analysis (BPA) to diagram the current processes has begun and is nearing completion.

In Process:

  • BPA.  Two additional processes have been discovered and the work to diagram them is scheduled.

On Target Self-Service to Replace Web4U – Registration

Last Reported Date 07/05/2022

Status Summary:

Registration is available. However, the core team is introducing Registration in a phased pilot approach while we wait for the completion of Banner Communication Management campaigns. 

In Process:

  • Deploy and configure Banner Communication Management.
  • Deploy and configure Action Item Processing.

On Target Western Card

Last Reported Date 08/03/2022

Status Summary:

Phase 1

  • TSE Hosted: We have successfully loaded all student and employee data into the Transact system.
  • Instant ID:  The on-premise server has been set up and we have been printing test cards. Work to configure the name tags and badges work flows continues.  
  • eAccounts:  We have begun configuration of Online Photo Submission and have printed a few cards with images that were uploaded by users.

Phase 2

  • Mobile credential:  We have completed the readiness assessment with the vendor.

In Process:

Phase 1

  • TSE Hosted:  Work sessions to set up automated account updates between the cloud solution and Banner.  
  • Instant ID:  Work will continue building the name tag and badge workflows.  Training the Card office staff has begun.
  • eAccounts: Online photo submission has been configured.  There is one more work session scheduled and then we will have training for the Card Office staff.

Phase 2  

  • Mobile Credential:  The first step to setting up the mobile credential involves branding the mobile app and planning the marketing effort to Campus.

On Hold PageUp Performance Evaluation

Last Reported Date 08/03/2022

Status Summary:

On Hold 

In Process:

On Hold

On Hold Self-Service to Replace Web4U - Employee

Last Reported Date 08/03/2022

Status Summary:

Currently waiting for an assigned HR resource and the EPAF modification.

In Process:

  • Work resumed on the programming request to migrate the current EPAF mod in Web4U to Self-Service.

On Hold Self-Service to Replace Web4U - Faculty and Advisors

Last Reported Date 08/03/2022

Status Summary:

Currently waiting for the completion of the Cloud and Data Center migration project - the Azure Stack Hub (ASH).

In Process:

  • Test Self-Service Faculty in the Azure Stack Hub (ASH).

On Hold Self-Service to Replace Web4U - Finance

Last Reported Date 08/03/2022

Status Summary:

Finance is on hold due to the Fiscal year-end processes and pending the completion of the Cloud and Data Center migration project - the Azure Stack Hub (ASH).

In Process:

  • Test Self-Service Finance in the Azure Stack Hub (ASH).

On Hold Self-Service to Replace Web4U – Student

Last Reported Date 08/03/2022

Status Summary:

Currently waiting for the completion of the Cloud and Data Center migration project and the Transfer Equivalency Report's move to Page Builder.

In Process:

  • Test Self-Service Student in the Azure Stack Hub (ASH).
  • Finish the programming to migrate the current Transfer Equivalency Report in Web4U to Page Builder.

Complete Personnel and Department Directory Modernization

Last Reported Date 05/04/2022

Status Summary:

The department directory went live 1/19/2022 and the personnel directory went live 3/30/2022.  Both directories have moved to operational support.