Active Projects

On Target Cloud and Datacenter Migration Project

Last Reported Date 07/01/2022

Status Summary:

Project deliverables completed to date:

  • Catalog and index all existing server workloads and their associated owners
  • Build a categorization rubric to align service goals with efficient platforms
  • Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
  • Operational Azure Stack Hub
  • Running Azure Kubernetes Services for selected EAS server workload

In Process:

  • Troubleshooting HCI internal cabling configuration
  • EAS migration of projection workloads to Azure Stack Hub
  • Vendor demonstration of online migration tools for Western use cases

On Target Identity and Access management (iAM)

Last Reported Date 05/31/2022

Status Summary:

Phase 1 included new Eligibility and Purge rules that were configured and implemented on 4/19/22.  

In Process:

Validation of the Phase 1 rule changes.

On Target Lived Name Initiative Phase I - Discovery, Definition, Planning

Last Reported Date 06/01/2022

Status Summary:

Phase I of the Lived Name Initiative is on track to provide Phase II recommendations to Executive Leadership by September 2nd, 2022.

Major Milestones:

  • Department Questionnaire (interviews)
  • Research other schools and best practices
  • Banner Review
  • Recommendation

In Process:

  • Distribute the Name Usage Questionnaire through division leadership to identify all the manners in which a person’s name is currently captured, stored, disseminated, and displayed throughout disparate systems.
  • Interview other schools.
  • Banner review.

On Target OnBase Content Management Phase II - Onboarding

Last Reported Date 06/01/2022

Status Summary:

Each phase two mini-project is unique; they are planned and scheduled individually upon the official request and subsequent scoping discussion.

In Process:

  • User acceptance testing for Fairhaven continued in May.
  • Ongoing requirements gathering for Registrar's Office Unity forms.
  • Software Procurement Unity Form workflow. 
  • End to end testing Child Development Center waitlist intake form.
  • Setup and user acceptance testing is planned for June for the following departments:
    • Accounts Payable
    • Environmental Studies 
    • CHSS Dean's Office
    • Accounting Services

On Target PBX Decommissioning Project

Last Reported Date 07/01/2022

Status Summary:

Project deliverables completed to date:

  • Identify campus communication work groups
  • Cost comparison reference for department planning purposes
  • Infrastructure configured to support Microsoft Teams at scale
  • Teams calling pilot group implemented
  • Obtain approval and funding of solutions not funded by departments
  • End-user training documentation and video created
  • In-person training classes for end-users completed
  • Documentation of user advocacy and on-going support model roles, responsibilities, and resources
  • All campus departments use Microsoft Teams
  • Inventory of current legacy services
  • Recommendation for legacy device compatible solutions

In Process:

  • PoE port feasibility assessment for emergency phones (by building).
  • Implement emergency phones after approval received (by building).
  • Configuration with Lumen to support dynamic and static location information to support 911
  • University Police dispatch technical option exploration continues.

On Target Point and Click implementation for Communication Science & Disorders

Last Reported Date 07/01/2022

Status Summary:

The project has developed their project scope, formed their project team and held the project kick off meeting. 

In Process:

  • Business process analysis work has begun.

On Target Self-Service to Replace Web4U - Employee

Last Reported Date 06/01/2022

Status Summary:

Currently waiting for the completion of the Cloud and Data Center migration project and the EPAF modification.

In Process:

  • Deploy Self-Service Employee in the Azure Stack Hub (ASH) - PRODUCTION.
  • Work resumed on the programming request to migrate the current EPAF mod in Web4U to Self-Service.

On Target Self-Service to Replace Web4U – Registration

Last Reported Date 06/01/2022

Status Summary:

Registration is available. However, the core team is introducing Registration in a phased pilot approach while we wait for the completion of the Cloud and Data Center migration project - the Azure Stack Hub (ASH). 

In Process:

  • Test Registration in ASH.
  • The core team is using pilot feedback to create training materials.

On Target Western Card

Last Reported Date 06/14/2022

Status Summary:

Phase 1

  • TSE Hosted: The VPN connection has been completed.  Two data upload tests have been completed.
  • Instant ID:  The on-premise server has been set up and Instant ID software has been installed.  There have been two work sessions to begin configuring card production workflows.  All of the pre-designed templates from the current system were duplicated into the new system.  A new printer, laminator, and necessary hardware has arrived and is set up.  Once we are printing to the new printer, the existing printer needs to be sent in for configuration to work with the new system.
  • eAccounts:  Work was completed for single sign-on as well as logo and brand colors.

Phase 2

  • Mobile credential:  We have completed the readiness assessment with the vendor.

In Process:

Phase 1

  • TSE Hosted:  Work sessions to set up account updates from the cloud solution back to Banner.  Additional data upload sessions as needed.
  • Instant ID:  Work will continue to build out the card production workflows and test cards will be printed.
  • eAccounts: Online photo submission will be configured.

Phase 2  

  • Mobile Credential:  The first step to setting up the mobile credential involves branding the mobile app and planning the marketing effort to Campus.

On Hold PageUp Performance Evaluation

Status Summary:

On Hold 

In Process:

something here

On Hold Self-Service to Replace Web4U - Faculty and Advisors

Last Reported Date 06/01/2022

Status Summary:

Currently waiting for the completion of the Cloud and Data Center migration project - the Azure Stack Hub (ASH).

In Process:

  • Test Self-Service Faculty in the Azure Stack Hub (ASH).

On Hold Self-Service to Replace Web4U - Finance

Last Reported Date 06/01/2022

Status Summary:

Finance is on hold due to the Fiscal year-end processes and pending the completion of the Cloud and Data Center migration project - the Azure Stack Hub (ASH).

In Process:

  • Test Self-Service Finance in the Azure Stack Hub (ASH).

On Hold Self-Service to Replace Web4U – Student

Last Reported Date 06/01/2022

Status Summary:

Currently waiting for the completion of the Cloud and Data Center migration project and the Transfer Equivalency Report's move to Page Builder.

In Process:

  • Test Self-Service Student in the Azure Stack Hub (ASH).
  • Finish the programming to migrate the current Transfer Equivalency Report in Web4U to Page Builder.

Delayed ESM & Ethos Integration

Last Reported Date 06/27/2022

Status Summary:

Project deliverables completed to date:

  1. Procure ESM Supplier Management and Source
  2. Configure ESM Source
  3. Map and analyze existing workflows
  4. Configure SSO

In Process:

  • Source work group is working through the list of needed reports.
  • Functional testing of Supplier Management using Ethos
  • Review of go live timeline and sequencing of modules (Supplier Management and Purchase)

Complete Personnel and Department Directory Modernization

Last Reported Date 05/04/2022

Status Summary:

The department directory went live 1/19/2022 and the personnel directory went live 3/30/2022.  Both directories have moved to operational support.