Active Projects

On Target Banner 9

Last Reported Date 02/14/2024

Status Summary:

All modules have been configured and released for functional testing.

The Web4U landing page is in production and includes useability and digital accessibility enhancements.

The Student Module is live in production.  The Employee Module is live in production. 

The project team will begin focusing on the Finance Module and prepare for Go-Live.

In Process:

General Landing Page

The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.

Student Module

The Student module is functional as configured.

Employee Module

The Employee module is functional as configured. 

Finance Module

The Finance module is under review.

On Target Cloud and Datacenter Migration Project

Last Reported Date 02/05/2024

Status Summary:

Project deliverables completed to date:

  • Catalog and index all existing server workloads and their associated owners
  • Build a categorization rubric to align service goals with efficient platforms
  • Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
  • Operational Azure Stack Hub
  • Running Azure Kubernetes Services for selected EAS server workload

In Process:

  • Migrating remaining servers to HCI by April 30, 2024 deadline.

On Target Education Abroad Via TRM

Last Reported Date 02/14/2024

Status Summary:

The new system has gone live to allow students interactive access to the programs and applications. 

In Process:

Stabilization of the Banner integration.  

Preserving and archiving historical traveler data.

On Target Email Retention Improvement

Last Reported Date 02/07/2024

In Process:

The project team is formed and approaching discovery of current tools that exist to assist with the scope of this project.

On Target Identity and Access management (iAM)

Last Reported Date 02/14/2024

Status Summary:

Phase 2 discovery is pending a recommendation and review of finding with the Infotech consultant to define the scope.

In Process:

As-is and desired state process maps and other documentation are being updated and created.  

On Target IPv6 - Discovery

Last Reported Date 02/05/2024

Status Summary:

The project kick off meeting was held January 16, 2024 and two follow up Q & A sessions were held two weeks later.  Individualized meetings were held with stakeholders with unique scenarios.  Two data collection surveys were created and made available to stakeholders.  An additional data collection tool was developed and is being tested.  

IPv6 compatibility data received
Stakeholders:  3
Devices and systems represented:  11

In Process:

  • Meeting with stakeholders
  • Testing of data collection tool

 

On Target Lived Name Initiative Phase I - Discovery, Definition, Planning

Last Reported Date 02/05/2024

Status Summary:

Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.

Major Milestones:

  • Department Questionnaire - complete
  • Research other schools and best practices - complete
  • Banner Review - complete
  • Recommendation Paper - in process

In Process:

The working group is incorporating feedback received from ITS leadership.

On Target Network Equipment Upgrades - Cycle 2

Last Reported Date 02/07/2024

Status Summary:

Currently, the schedule for the second cycle of network equipment upgrades is being worked on. 

In Process:

The second cycle of network equipment upgrades is currently being scheduled. Here is a preview of the DRAFT schedule as we continue to work with these building occupants and other key stakeholders.

DRAFT schedule cycle two

On Target OnBase Content Management

Last Reported Date 02/14/2024

Status Summary:

The initial implementation of OnBase was mostly completed in August 2022.  There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.

 

OnBase Phase 2 is on hold until technical resources are available.

On Target OneWA

Last Reported Date 02/07/2024

Status Summary:

The WWU project team has completed all required tasks put forward by the OneWA project team as part of the phased implementation of the new ERP system. 

On Target PBX Decommissioning Project

Last Reported Date 02/05/2024

Status Summary:

Project deliverables completed to date:

  • Identify campus communication work groups
  • Cost comparison reference for department planning purposes
  • Infrastructure configured to support Microsoft Teams at scale
  • Teams calling pilot group implemented
  • Obtain approval and funding of solutions not funded by departments
  • End-user training documentation and video created
  • In-person training classes for end-users completed
  • Documentation of user advocacy and on-going support model roles, responsibilities, and resources
  • All campus departments use Microsoft Teams
  • Inventory of current legacy services
  • Recommendation for legacy device compatible solutions

In Process:

  • Migrating configuration off of the PBX to Teams for the remaining functional elements

On Target Replace Banner 8 Modifications

Last Reported Date 01/04/2024

Status Summary:

This project is reviewing the modifications that have been made to Banner 8 and determining replacements.  The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.

In Process:

Several modifications for Registrar Office are nearing completion.  Many of the modifications were determined not needed anymore.

Two modifications are complex and need to be identified as separate projects.  The project requests are progressing for approval.

On Target Student Health Insurance Billing

Last Reported Date 02/05/2024

Status Summary:

Project team invitation were sent and about 50% of the project team has been confirmed.  The work to credential providers has been completed with Tribunus.  A draft project timeline is in review with the project leadership.  

In Process:

  • Project team formation
  • Finalize project timeline

On Target Western Card

Last Reported Date 01/04/2024

Status Summary:

Phase 2

  • Mobile credential:  Mobile Credential has been rolled out for Employees.  The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined.  Students will be invited to provision for mobile credentials in the Fall of 2024.

On Target Windows 11 Readiness Project

Last Reported Date 02/05/2024

Status Summary:

The project kick off was held and stakeholders were added to the project Teams site.  

In Process:

  • Development of individual department spreadsheets reporting number of computers known to be incompatible with Windows 11.  The spreadsheet will be used to report to the project department plans for replacement or surplus.

On Hold Banner Permissions Granting

Last Reported Date 01/04/2024

Status Summary:

The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.  

In Process:

We are reviewing the existing conditions and determining where improvements can be made.

On Hold Job Submission

Last Reported Date 12/07/2023

Status Summary:

The Job Submission Project is on hold until technical resources are available.

On Hold PageUp Performance Evaluation

Last Reported Date 12/07/2023

Status Summary:

On Hold 

In Process:

On Hold

Complete Dining Services Transition

Last Reported Date 02/07/2024

Status Summary:

As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023. 

Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!

Complete Network Equipment Upgrades

Last Reported Date 01/04/2024

Status Summary:

Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.

In Process:

This project is complete.