Active Projects
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On Target
App Armor Implementation
Last Reported Date
06/05/2024
Status Summary:
Decisions were made regarding access to the Apple Store. Digital accessibility issues were conveyed and confirmed to App Armor to address. Content questions have been resolved and final content including graphics in alignment with the Western brand have been sent to App Armor.
In Process:
- App Armor staff are configuring the app
- The core team is drafting a communication and roll out plan
add
On Target
Banner 9
Last Reported Date
05/06/2024
Status Summary:
All modules have been configured and released for functional testing.
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Module is live in production. The Employee Module is live in production.
The project team will begin focusing on the Finance Module and prepare for Go-Live.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured.
Employee Module
The Employee module is functional as configured.
Finance Module
The Finance module is under review.
add
On Target
Cloud and Datacenter Migration Project
Last Reported Date
06/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout with stakeholders
- Project closeout document
add
On Target
Education Abroad Via TRM
Last Reported Date
06/04/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
In Process:
- Project discovery including reviewing no-cost solutions available to WWU and methods of approach to email retention processes.
add
On Target
Fairhaven systems re-write
Last Reported Date
06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
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On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/05/2024
Status Summary:
Decisions were made regarding access to the Apple Store. Digital accessibility issues were conveyed and confirmed to App Armor to address. Content questions have been resolved and final content including graphics in alignment with the Western brand have been sent to App Armor.
In Process:
- App Armor staff are configuring the app
- The core team is drafting a communication and roll out plan
add
On Target
Banner 9
Last Reported Date
05/06/2024
Status Summary:
All modules have been configured and released for functional testing.
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Module is live in production. The Employee Module is live in production.
The project team will begin focusing on the Finance Module and prepare for Go-Live.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured.
Employee Module
The Employee module is functional as configured.
Finance Module
The Finance module is under review.
add
On Target
Cloud and Datacenter Migration Project
Last Reported Date
06/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout with stakeholders
- Project closeout document
add
On Target
Education Abroad Via TRM
Last Reported Date
06/04/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
In Process:
- Project discovery including reviewing no-cost solutions available to WWU and methods of approach to email retention processes.
add
On Target
Fairhaven systems re-write
Last Reported Date
06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/06/2024
Status Summary:
All modules have been configured and released for functional testing.
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Module is live in production. The Employee Module is live in production.
The project team will begin focusing on the Finance Module and prepare for Go-Live.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured.
Employee Module
The Employee module is functional as configured.
Finance Module
The Finance module is under review.
add
On Target
Cloud and Datacenter Migration Project
Last Reported Date
06/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout with stakeholders
- Project closeout document
add
On Target
Education Abroad Via TRM
Last Reported Date
06/04/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
In Process:
- Project discovery including reviewing no-cost solutions available to WWU and methods of approach to email retention processes.
add
On Target
Fairhaven systems re-write
Last Reported Date
06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout with stakeholders
- Project closeout document
add
On Target
Education Abroad Via TRM
Last Reported Date
06/04/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
In Process:
- Project discovery including reviewing no-cost solutions available to WWU and methods of approach to email retention processes.
add
On Target
Fairhaven systems re-write
Last Reported Date
06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/04/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
In Process:
- Project discovery including reviewing no-cost solutions available to WWU and methods of approach to email retention processes.
add
On Target
Fairhaven systems re-write
Last Reported Date
06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
In Process:
- Project discovery including reviewing no-cost solutions available to WWU and methods of approach to email retention processes.
add
On Target
Fairhaven systems re-write
Last Reported Date
06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/04/2024
Status Summary:
Process maps and requirements narrative have been completed.
In Process:
The technical team is researching options for system rewrite. The technical team is reviewing opportunities to talk to peer institutions.
add
On Target
Identity and Access management (iAM)
Last Reported Date
06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/05/2024
Status Summary:
Project leadership is exploring the definition of phase 2 scope and the structure of the phase 2 effort.
add
On Target
IPv6 - Discovery
Last Reported Date
06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/06/2024
Status Summary:
The project team has been reviewing each spreadsheet individually. Here's the stats so far:
- Spreadsheet reviews completed by the project team: 19
- 713 devices and 124 systems reported
- Spreadsheets received and ready to be reviewed by project team: 4
- Department spreadsheets in process with colleges and departments: 25+
The deadline for submitting inventories was: Tuesday, April 30, 2024. For those that have not yet submitted, your efforts to complete your submissions is much appreciated. We will continue to work with departments and colleges to have them complete their inventories.
The project team will analyze the data received and will submit their report in mid-June.
In Process:
- Follow up with stakeholders who have not submitted their survey
- Analysis of survey data received
- Draft report
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/06/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - in process
In Process:
Develop a financial cost estimate to be included with the recommendation paper as an appendix.
add
On Target
Network Equipment Upgrades - Cycle 2
Last Reported Date
06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/27/2024
Status Summary:
In July, the EIS team will upgrade the following locations: Ridge Complex, Kaiser Bosari, and Humanities
In Process:
add
On Target
OnBase Content Management
Last Reported Date
05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/09/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/27/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed sprint 1 testing. The team will not participate in sprint 2 testing, which is optional, in July but will participate in sprint 3.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/04/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/09/2024
Status Summary:
The RFP team has evaluated all of the vendor submittals and demonstrations. The Security Design review has been completed, and a recommendation has been approved.
In Process:
Procurement is in the process of negotiating the contract terms with the selected vendor.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/27/2024
Status Summary:
The project charter is complete and the project team is currently in the discovery phase of the project.
add
On Target
Student Health Insurance Billing
Last Reported Date
06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/06/2024
Status Summary:
The core team met and discussed the project timeline, exploring what components need to happen in sequence and what can happen in parallel, as well as a high level estimation of duration for each component. The core team has identified other universities that are similar to Western that may serve as resources. Outreach to these universities is underway. A communication plan was developed and initial tasks were identified. A subset of the core team will meet to discuss the project budget. Conversations continue with the core team on the topic of risk.
The core team's work will help inform the development of a high level project timeline and project budget. Once complete, project team members will be brought in to help form project work groups. A formal project kickoff will be held after the project structural components are in place.
In Process:
- High level project planning: project budget, risk assessment, project timeline
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/04/2024
Status Summary:
The RFP evaluation team has reviewed the vendor submittals and demonstrations.
In Process:
The RFP recommendation is being drafted and will be reviewed by the evaluation team before being presented to the project sponsor.
add
On Target
Western Card
Last Reported Date
05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/09/2024
Status Summary:
Phase 2
- Mobile Credential has passed the pilot stage for Employees. The Mobile Credential portion of the Western Card project has been paused until integration with Bus Pass can be determined. Students will be invited to provision mobile credentials in the Fall of 2024.
In Process:
The technical team is preparing for the soft rollout of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 06/05/2024
Status Summary:
Survey data was shared with University leadership as part of the Univeisity budget discussions. Follow-up interviews are being scheduled with college leadership teams to refine survey responses considering budget-related changes.
The Budget Analysis & Vendor Management workgroup has received quotes from vendors. Informational meetings with vendors have been setup to understand their warranty and support terms. CDW has posted default configurations of Lenovo laptops, 2-in-1's and desktops to the WWU Marketplace.
The Risk workgroup is reviewing the list of computers that may, due to unique circumstances, need to continue to use Windows 10. The group has also started drafting guidelines for determining the appropriate risk mitigation strategy for different situations, and is piloting a technology to make virtual Windows 11 systems available to individuals with Windows 10 computers at home.
In Process:
- Follow-up conversations with colleges
- Draft guidelines for determining appropriate risk mitigation strategies for different situations
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
PBX Decommissioning Project
Last Reported Date
05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities
Last Reported Date 05/03/2024
Status Summary:
Project deliverables completed to date:
- Identify campus communication work groups
- Cost comparison reference for department planning purposes
- Infrastructure configured to support Microsoft Teams at scale
- Teams calling pilot group implemented
- Obtain approval and funding of solutions not funded by departments
- End-user training documentation and video created
- In-person training classes for end-users completed
- Documentation of user advocacy and on-going support model roles, responsibilities, and resources
- All campus departments use Microsoft Teams
- Inventory of current legacy services
- Recommendation for legacy device compatible solutions
In Process:
- Project closeout activities