Active Projects

Last Reported Date 04/27/2023

Status Summary:

All modules have been configured and released for functional testing.

The project team is developing communication efforts for Campus Stakeholders.

In Process:

General Landing Page

The General landing page is ready for a controlled soft rollout to student advisors on March 8th.  The project team recommends a full rollout of the landing page for April 11th.

Student Module

The Student module requires a source code update applied before full rollout can be planned and implemented.  The source code update is scheduled for April 22.

Employee Module

The Employee module has run a pilot test and is in the process of a controlled soft rollout.  The project team is working with BFA Leadership and recommending a full spring rollout date. 

Finance Module

The Finance module is under review.

Last Reported Date 04/24/2023

Status Summary:

The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.  

In Process:

We are reviewing the existing conditions and determining where improvements can be made.

Last Reported Date 04/03/2023

Status Summary:

Project deliverables completed to date:

• Catalog and index all existing server workloads and their associated owners
• Build a categorization rubric to align service goals with efficient platforms
• Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
• Operational Azure Stack Hub
• Running Azure Kubernetes Services for selected EAS server workload

In Process:

• Troubleshooting cause of unplanned outage with Microsoft
• Verifying and registering HCI cluster

Last Reported Date 04/24/2023

Status Summary:

Phase 2 discovery is underway.

Last Reported Date 04/24/2023

Status Summary:

The core team has met with Strata Information Group (SIG) consultant and determined the task of printing reports from Banner can be done from Baseline with a small effort.  The team agrees the best course of action is to meet with stakeholders and determine what printing actions are still being utilized and begin moving to printing from baseline jobs rather than the WWU customized jobs.

In Process:

Review of the action plan by SIG.  Planning of Stakeholder meetings.

Last Reported Date 05/03/2023

Status Summary:

Phase I of the Lived Name Initiative is on track to provide Phase II recommendations to Executive Leadership.

Major Milestones:

• Department Questionnaire (interviews)
• Research other schools and best practices - complete
• Banner Review - in process
• Recommendation

In Process:

• Review recommendation paper

Last Reported Date 04/24/2023

Status Summary:

The initial implementation of OnBase was mostly completed in August 2022.  There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.

Last Reported Date 05/03/2023

Status Summary:

Project deliverables completed to date:

• Identify campus communication work groups
• Cost comparison reference for department planning purposes
• Infrastructure configured to support Microsoft Teams at scale
• Teams calling pilot group implemented
• Obtain approval and funding of solutions not funded by departments
• End-user training documentation and video created
• In-person training classes for end-users completed
• Documentation of user advocacy and on-going support model roles, responsibilities, and resources
• All campus departments use Microsoft Teams
• Inventory of current legacy services
• Recommendation for legacy device compatible solutions

In Process:

• Implement emergency phones (by building)
• University Police dispatch solution identified, UP coordinating implementation

Last Reported Date 05/03/2023

Status Summary:

Final template and section edits are complete.  Telehealth training was held and determined designated users will practice the workflow before implementing.  Target is to begin using telehealth fall quarter with a select set of clients.  Notifications, letters and referrals were completed. The patient portal was rolled out to clients as option.  So far, approximately 10 clients are setup using the portal. The waitlist process is now confirmed and documented for all clinics.  Follow up functionality was determined not useful for Speech; it is being used in the Audiology clinic.  A Sharepoint site was created to house documentation about PnC for staff and faculty.  This is a complement to the Canvas site for training students.

In Process:

• Final clinical management configuration:  supervisor workflow
• Final practice management configuration and implementation:  check in and consent iPads
• Final edits to Equally Effective Alternative Access Plan

Last Reported Date 04/24/2023

Status Summary:

This project is in discovery and planning.

Last Reported Date 04/24/2023

Status Summary:

Phase 2

• Mobile credential:  We have completed the readiness assessment with the vendor.  

In Process:

Phase 2  

• Mobile Credential:  The first step to setting up the mobile credential involves branding the mobile app and planning the marketing effort to Campus.

Last Reported Date 01/05/2023

Status Summary:

On Hold 

In Process:

On Hold

Last Reported Date 05/03/2023

Status Summary:

Project deliverables completed to date:

1. Procure ESM Supplier Management, Purchase, and Source
2. Configure ESM Source
3. Map and analyze existing workflows
4. Configure SSO
5. Configure ESM Purchase

In Process:

• Project closeout paper approval