Active Projects
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On Target
App Armor Implementation
Last Reported Date
10/07/2024
Status Summary:
Wave three, four, and five are complete. The vendor has updated the app based on testing results. The green light was given to submit the app to the app stores.
In Process:
App store review and acceptance
add
On Target
Banner 9
Last Reported Date
09/05/2024
Status Summary:
All modules have been configured and released for functional testing.
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Module is live in production. The Employee timesheet entry and approval is live in production.
The project team will begin focusing on the Finance Module and prepare for Go-Live.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured.
Employee Module
There are additional features that are available in Banner 9. The core team is preparing to go live in Fall of 2024 with additional Employee features.
Finance Module
The Finance module is under review.
add
On Target
Education Abroad Via TRM
Last Reported Date
09/05/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
10/07/2024
Status Summary:
Purview setup is being reviewed for the best structure design. In the meantime, the team is working on designing case studies for pilot testing and training materials.
In Process:
- Purview design
- Case study development
- Account deletion process review
add
On Target
Event Planning
Last Reported Date
10/07/2024
Status Summary:
The team is currently gathering information of existing resources and information pools that speak to event planning, coordination and deployment so that we can identify any gaps against the RCW's and internal audit findings.
add
On Target
Fairhaven systems re-write
Last Reported Date
09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
Wave three, four, and five are complete. The vendor has updated the app based on testing results. The green light was given to submit the app to the app stores.
In Process:
App store review and acceptance
add
On Target
Banner 9
Last Reported Date
09/05/2024
Status Summary:
All modules have been configured and released for functional testing.
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Module is live in production. The Employee timesheet entry and approval is live in production.
The project team will begin focusing on the Finance Module and prepare for Go-Live.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured.
Employee Module
There are additional features that are available in Banner 9. The core team is preparing to go live in Fall of 2024 with additional Employee features.
Finance Module
The Finance module is under review.
add
On Target
Education Abroad Via TRM
Last Reported Date
09/05/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
10/07/2024
Status Summary:
Purview setup is being reviewed for the best structure design. In the meantime, the team is working on designing case studies for pilot testing and training materials.
In Process:
- Purview design
- Case study development
- Account deletion process review
add
On Target
Event Planning
Last Reported Date
10/07/2024
Status Summary:
The team is currently gathering information of existing resources and information pools that speak to event planning, coordination and deployment so that we can identify any gaps against the RCW's and internal audit findings.
add
On Target
Fairhaven systems re-write
Last Reported Date
09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
All modules have been configured and released for functional testing.
The Web4U landing page is in production and includes useability and digital accessibility enhancements.
The Student Module is live in production. The Employee timesheet entry and approval is live in production.
The project team will begin focusing on the Finance Module and prepare for Go-Live.
In Process:
General Landing Page
The General landing page (Web4U) has completed useability and digital accessibility enhancements and is live in production.
Student Module
The Student module is functional as configured.
Employee Module
There are additional features that are available in Banner 9. The core team is preparing to go live in Fall of 2024 with additional Employee features.
Finance Module
The Finance module is under review.
add
On Target
Education Abroad Via TRM
Last Reported Date
09/05/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
10/07/2024
Status Summary:
Purview setup is being reviewed for the best structure design. In the meantime, the team is working on designing case studies for pilot testing and training materials.
In Process:
- Purview design
- Case study development
- Account deletion process review
add
On Target
Event Planning
Last Reported Date
10/07/2024
Status Summary:
The team is currently gathering information of existing resources and information pools that speak to event planning, coordination and deployment so that we can identify any gaps against the RCW's and internal audit findings.
add
On Target
Fairhaven systems re-write
Last Reported Date
09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
The new system has gone live to allow students interactive access to the programs and applications.
In Process:
Project is ready for closeout.
add
On Target
Email Retention Improvement
Last Reported Date
10/07/2024
Status Summary:
Purview setup is being reviewed for the best structure design. In the meantime, the team is working on designing case studies for pilot testing and training materials.
In Process:
- Purview design
- Case study development
- Account deletion process review
add
On Target
Event Planning
Last Reported Date
10/07/2024
Status Summary:
The team is currently gathering information of existing resources and information pools that speak to event planning, coordination and deployment so that we can identify any gaps against the RCW's and internal audit findings.
add
On Target
Fairhaven systems re-write
Last Reported Date
09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
Purview setup is being reviewed for the best structure design. In the meantime, the team is working on designing case studies for pilot testing and training materials.
In Process:
- Purview design
- Case study development
- Account deletion process review
add
On Target
Event Planning
Last Reported Date
10/07/2024
Status Summary:
The team is currently gathering information of existing resources and information pools that speak to event planning, coordination and deployment so that we can identify any gaps against the RCW's and internal audit findings.
add
On Target
Fairhaven systems re-write
Last Reported Date
09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
The team is currently gathering information of existing resources and information pools that speak to event planning, coordination and deployment so that we can identify any gaps against the RCW's and internal audit findings.
add
On Target
Fairhaven systems re-write
Last Reported Date
09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
Core team has met to review system requirements. The technical team is reviewing replacement options.
In Process:
The technical team has met with Hyland and determined that OnBase is likely a good fit to replace the functionality that will be sunsetted in 2025. The next step is to develop a timeline and build out a prototype.
add
On Target
Identity and Access management (iAM)
Last Reported Date
10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
Project leadership is has drafted the phase 2 scope and project team structure.
In Process:
- Review of draft phase 2 effort statement and identification of phase 2 project workgroup leaders.
add
On Target
Lived Name Initiative Phase I - Discovery, Definition, Planning
Last Reported Date
10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
Phase I of the Lived Name Initiative will provide recommendations to Executive Leadership.
Major Milestones:
- Department Questionnaire - complete
- Research other schools and best practices - complete
- Banner Review - complete
- Recommendation Paper - complete
add
On Target
OnBase Content Management
Last Reported Date
09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
The initial implementation of OnBase was mostly completed in August 2022. There are some exceptions that will be moved to Phase 2 along with the implementation of Unity Forms and workflows.
Technical resources are reviewing the scope of any work that needs to be done as a Phase 2.
add
On Target
OneWA
Last Reported Date
10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
The WWU project team is actively engaged in the development of changes needed to meet OneWA's testing requirements. Project is on schedule and has completed two rounds of sprints as part of the end to end testing required for Phase 1A of the project. We are currently in sprint 3 testing.
add
On Target
Replace Banner 8 Modifications
Last Reported Date
09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
This project is reviewing the modifications that have been made to Banner 8 and determining replacements. The goal is to have all Banner 8 modifications obsoleted before Ellucian discontinues support for Banner 8.
In Process:
Several modifications for Registrar Office are nearing completion. Many of the modifications were determined not needed anymore.
add
On Target
Scholarship Processing System
Last Reported Date
08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 08/01/2024
Status Summary:
The project team has met with the vendor to make high-level decisions about configuring the new scholarship system. Weekly project meetings will be scheduled as this project ramps up. A Western facing project kickoff is also in the works.
In Process:
Scheduling weekly team meetings and Western facing kickoff.
add
On Target
Standardize EAS Support Channels - Jira Service Management Tool
Last Reported Date
10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
The project had its formal kickoff on Tuesday, September 3rd. The team is currently doing data mapping to being iterative testing for a jira environment design.
add
On Target
Student Health Insurance Billing
Last Reported Date
10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
The RCM consultant has been selected and the project team is working with Procurement for a signed contract. The project core team met with the AAG office to understand the structure and process to move forward with the the legal HIPAA designation. The leadership team continues to meet regularly to monitor the project costs. A project kickoff was held October 3, 2024.
In Process:
- Complete signed contract with RCM consultant
- Legal HIPAA designation determination
- Develop a change management plan
add
On Target
Supplier/Vendor Onboarding and Management System
Last Reported Date
08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 08/01/2024
Status Summary:
Procurement is working through contract approval with the selected vendor.
add
On Target
Western Card
Last Reported Date
08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 08/01/2024
Status Summary:
Mobile Credential
All Staff are invited to provision their Western ID as a mobile credential. Instructions are on the Western Card office website: Mobile Western Card | Western Card | Western Washington University (wwu.edu).
In Process:
The technical team has rolled out use of the UMO application and benefit code for employees.
add
On Target
Windows 11 Readiness Project
Last Reported Date
09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
Data Visualization
The Data Visualization team has met with the leadership of several colleges and other units within Academic Affairs. The discussions center around the changes and challenges in carrying-out the plans communicated through the initial Win11 Readiness survey. Results of these conversations will impact the final "unit recommendations" within the final report.
Risk Mitigation
The Risk Mitigation team is testing alternative technologies (Azure Virtual Desktop, Windows 365) and researching technical controls to protect WWU data from unsecure devices (using Intune baselines and Conditional Access Policies). The team has drafted guidelines for the owners of Windows 10 computers who wish to obtain an exception and remain on Windows 10 past the October 2025 deadline. In our next meeting the team will develop a list of stakeholders outside the project to contact for feedback on the draft guidelines.
Communication
The Communications team has published a webpage for computer replacement scheduling / lifecycle standards.
In Process:
- Core team review of proposed Guidelines for Windows 10 Exceptions
- Pilot technology providing virtual Windows 11
add
On Hold
Banner Permissions Granting
Last Reported Date
05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 05/09/2024
Status Summary:
The core team has documented the eSign forms, the processes to review and grant the requests, and reviewed the Banner security groups.
In Process:
We are reviewing the existing conditions and determining where improvements can be made.
add
On Hold
Job Submission
Last Reported Date
05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 05/09/2024
Status Summary:
The Job Submission Project is on hold until technical resources are available.
add
On Hold
PageUp Performance Evaluation
Last Reported Date
12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 12/07/2023
Status Summary:
On Hold
In Process:
On Hold
add
Complete
Cloud and Datacenter Migration Project
Last Reported Date
09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 09/05/2024
Status Summary:
Project deliverables completed to date:
- Catalog and Index all Existing Server Workloads and their associated Owners
- Initiate a communication strategy to help divisions understand the opportunities provided by the platform change
- Transform and Convert existing server workloads that fit to Cloud SaaS and PaaS services
- Transform and Convert existing server workloads (as appropriate) to On-Premises SaaS and PaaS including containers (Azure Kubernetes Service, AKS)
- Operational Azure Stack Hub
- Running Azure Kubernetes Services for selected EAS server workloads
- Migrate Existing Distributed Storage Services to On-Premises Storage Cluster
- Expand On-Premises Storage Cluster to meet increased storage demands from On-Premises SaaS, PaaS and VM offerings
In Process:
- Project closeout document
add
Complete
Dining Services Transition
Last Reported Date
02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 02/07/2024
Status Summary:
As of Monday, June 12th, Chartwells was announced as the successful vendor to serve as Western's new food-service provider beginning on the new contract date of September 1, 2023.
Chartwells' team has been working remotely and on-site with all the stakeholders involved in this transition from IT integrations to design concepts and menu selection. Please visit dine on campus to learn more about open locations, menu options and catering!
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
add
Complete
Network Equipment Upgrades
Last Reported Date
01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
add
Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 01/04/2024
Status Summary:
Successful network equipment upgrades have been completed for the Fine Arts, Arts Annex, College Hall, Communications Facility, Chemistry, Academic Institutional Center and Academic West.
In Process:
This project is complete.
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Complete
Network Equipment Upgrades - Cycle 2
Last Reported Date
10/07/2024
Status Summary:
All installs are complete.
Last Reported Date 10/07/2024
Status Summary:
All installs are complete.