Woodring Information System

Project Statement
This project will review current functionality of the Woodring Information System (WIS), and Woodring’s “Field Experience Log” in Web4U (FLOG) and identify dependencies on Banner and other systems, particularly as it pertains to Banner security tables/objects, which are likely to be deprecated on same schedule as Banner 8 Self Service Banner. We will research solution options and make recommendations as to how to move forward to retain essential functionality.  After receiving approval, the project will implement the solution.

Background
The Woodring Information System (WIS) is a Java web application originally written in 2003 to address insufficiencies in Banner.  It has since co-evolved, sharing the same Oracle database instance as Banner and utilizing both baseline and custom/local database objects including security objects. That dependency upon Banner and the fact that it has not kept pace with Java releases suggest that it is overdue for a comprehensive evaluation.  
Another area of dependency upon Banner for Woodring is their use of a custom Web4U/B8 SSB application, their “Field Experience Log” (FLOG), used by students to record hours worked at internships and practicums, requirements of certification.  Ellucian has given 09/30/2025 as end of maintenance support for Banner 8 Self Service Banner and 01/01/2026 as end of life, so alternative technologies must be found.
Data from both WIS and FLOG are used in fulfilling state reporting requirements and internally for performance and progress tracking, so care must be taken to avoid disruptions to that stream or an orderly cutover to alternative planned.
We are requesting the formation of a project team including Woodring stakeholders and subject matter experts (SME) to review these applications and formulate options for addressing the business needs of the Woodring College of Education .  There is significant risk that the end-of-life of Banner 8 Self Service Banner (9/30/2025) causes breaking changes to these applications.  We need to be intentional about exploring these unknowns in order to allow us as much time as possible to develop alternatives.